Clerk’s Corner

Mack Dagenhart Stated Clerk 336-766-3393, ext. 132 mdagenhart@salempresbytery.org Stated Clerk's Resources

220th General Assembly June 30—July 7, 2012 Pittsburgh, Pennsylvania

Clerk's Links: Amendments to the Constitution & Resources Commissioner Letter from Moderator & Vice-Moderator of GA Book of Order Churches and/or Ministers Seeking Dismissal from PC(USA) Dismissal Policy for Churches Note: We re-checked the approved minutes and discovered that we had inadvertently posted the draft, Appendix “I”, from the April 2009 Stated Meeting instead of posting the official policy, Appendix “0”, from the July 2009 Stated Meeting. The “disaffiliation “ policy  (Appendix “I”) was just the first “reading” by Presbytery of a draft policy presented in April 2009.  The policy that was finally adopted at the Stated Meeting of July 2009, at Starmount Presbyterian Church, had been changed by the special committee itself to reflect the substitution of “dismissal” for “disaffiliation”. COM Guidelines for Minister With Church Dismissal General Assembly Meetings Historical Records Overture to the 219th General Assembly New Form of Government Presbytery Meetings Elder Commissioners for Each Church Commissioner Report Form Voting at Presbytery Meetings Presbytery Meeting Digest and Packet Archive Presbytery Meeting Minutes Session Minutes Reviews Statistical Reports

AMENDMENTS

nFOG has passed in the PC(USA). Amendment 10-A passed in the PC(USA) Pastoral Letter-Changes to G-6 0106b FAQs on Ordination Standards Commissioner Letter from Moderator & Vice-Moderator of GA To see the overall vote across PC(USA) visit the PC(USA) Voting Tally Page Analysis of Amendments to the Constitution (Association of Stated Clerks)

nFOG Resources:

• What In The Church Is A Council
• FOG 101: A PowerPoint Presentation (6.25 mb)
• Form of Government-Comparison Chart 1
• Form of Government-Comparison Chart 2
• What Does Change-chart
• What Does NOT Change-chart
• What Does It Mean For Congregations?
• Quorum In A Congregational Meeting
• Book of Order 2011-Index
• PC(USA) nFOG web page

REVIEW OF SESSION MINUTES

• Checklist for session minutes review
• 2012 Scheduled Minutes Review Dates:
  • March 4th at Speedwell PC, in Reidsville
  • April 15th at Calvary PC, in Statesville
    • Church Address Directory
    • Meeting calendar with detailed locations for dates above
    • Time: All meetings begin at 2:00 PM, usually on Sundays, unless otherwise noted.
• Clerks of Session can attend any meeting; it does not have to be in your neighborhood.

Session minutes reviews, through the office of the Stated Clerk, are required by the Book of Order.  We have a checklist for the review above.  This checklist covers the main components that should be in a church’s minutes, or a notation on why something is not included or recorded differently.  The minutes are for the congregation; presbytery interest is to help assure that minutes are complete and accurate.  Our meetings are not an examination; rather, it is a review.  Copies of a church’s minutes are not required nor desired by presbytery.

What we endeavor to do is have several clerks together in a group discussion setting to review the checklist.  This provides a forum for exchange of ideas and concerns.  A meeting should not last more than one to 1 ½ hours.

You may attend any meeting, even outside your neighborhood. Let us know if you would like to host a review meeting for your area!

STATISTICAL REPORTS: 2011-2012

• Click here for 2011-2012 Statistical Reports

HISTORICAL RECORDS

The Presbyterian Historical Society for records is now housed at Columbia Seminary (no longer at Montreat). Please contact Chris Paton with questions: 404687-4625, email: patonc@CTSnet.edu, website www.ctsnet.edu.

www.pcusa.org/oga

219th General Assembly

Book of Order